Reduction Initiatives

Photocopiers

Set photocopy machines to double-sided by default. Your photocopy technician can perform this simple service.
Introduce codes for use of photocopiers. This will provide everyone with insights to their consumption by tracking the paper consumption of various departments. This is particularly helpful and motivating when working towards consumption reduction goals.
Adjust photocopy machine for recycled paper to avoid any potential of copier jamming. Your photocopy technician can perform this simple service.
When purchasing new printers and photocopy equipment, ensure they can easily duplex.

Mail

Use two-way envelopes with self contained enclosures. This saves paper, inventory, storage, handling and printing costs.
Print double sided bills and applications.
Reduce the poundage of the paper — it will save postage costs.
Reuse incoming envelopes for correspondence. Use address labels to cover original information.
Use inter-office envelopes which can be re-used multiple times.

Remember how the advent of computers was heralded as the beginning of the paperless office! Use your computer to reduce paper consumption not increase it!

Electronic memos and staff newsletters.
Preview documents and databases on screen to ensure optimal formatting for print out.
Email rather than fax or paper memos.
Post annual reports and other significant company documents in electronic versions.
Send/receive faxes from computer
Print forms directly from computer with current letterhead and details to avoid the waste of out of date printed materials.
For editing processes, have several people edit the same document by using various colour fonts (for screen edits).

Faxes

Use fax stick it forms rather than cover sheet.
Use plain paper faxes
Program your machine to eliminate printed confirmation sheets
Review and update your email lists regularly.
Format fax carefully so that excessive pages are eliminated.

General Office Use

Reduce the poundage of the paper used in the office and promotional use- switch from a 60lb sheet for general office use to a 50 lb sheet.
Post memos on a central bulletin board.
For editing processes, have several people edit the same document using different colour ink (for printed copies).
Use single sided waste paper for printing drafts.
Maximize formatting by reducing font size and margins.

Company Documents and Reports

Reduce size of printed pieces by working with your designer and printer to try creative formatting to maximize use of parent sheets for printing.
Post electronically.
Reduce the poundage of the paper used in the report.


	A Practical Guide to Reducing Paper Use Photocopiers Set photocopy machines to double-sided by default. Your photocopy technician can perform this simple service. Introduce codes for use of photocopiers. This will provide everyone with insights to their consumption by tracking the paper consumption of various departments. This is particularly helpful and motivating when working towards consumption reduction goals. Adjust photocopy machine for recycled paper to avoid any potential of copier jamming. Your photocopy technician can perform this simple service. When purchasing new printers and photocopy equipment, ensure they can easily duplex. Mail Use two-way envelopes with self contained enclosures. This saves paper, inventory, storage, handling and printing costs. Print double sided bills and applications. Reduce the poundage of the paper — it will save postage costs. Reuse incoming envelopes for correspondence. Use address labels to cover original information. Use inter-office envelopes which can be re-used multiple times. Remember how the advent of computers was heralded as the beginning of the paperless office! Use your computer to reduce paper consumption not increase it! Electronic memos and staff newsletters. Preview documents and databases on screen to ensure optimal formatting for print out. Email rather than fax or paper memos. Post annual reports and other significant company documents in electronic versions. Send/receive faxes from computer Print forms directly from computer with current letterhead and details to avoid the waste of out of date printed materials. For editing processes, have several people edit the same document by using various colour fonts (for screen edits). Faxes Use fax stick it forms rather than cover sheet. Use plain paper faxes Program your machine to eliminate printed confirmation sheets Review and update your email lists regularly. Format fax carefully so that excessive pages are eliminated. General Office Use Reduce the poundage of the paper used in the office and promotional use- switch from a 60lb sheet for general office use to a 50 lb sheet. Post memos on a central bulletin board. For editing processes, have several people edit the same document using different colour ink (for printed copies). Use single sided waste paper for printing drafts. Maximize formatting by reducing font size and margins. Company Documents and Reports Reduce size of printed pieces by working with your designer and printer to try creative formatting to maximize use of parent sheets for printing. Post electronically. Reduce the poundage of the paper used in the report.